HR Onboarding Admin Guide
HR Onboarding allows you to record new employee information.
Inviting an employee in SKGenius will send them an email with a link to a 6-step form. Once the employee saves their form, their details will automatically show in HR Onboarding.
These details include:
- Personal Details
- Bank Details
- Medical Information
When the onboarding user has been created in HR Onboarding you must add the employee’s start date in SKGenius to indicate the employee’s commencement date.
A copy of the employee’s application can be viewed in HR Onboarding.
Inviting a new employee
- Log in to SKGenius
- Select HR from the menu on the left, then Onboarding
- Click the Invite button on the top right to invite staff for onboarding
- Enter the employee’s details
- Click Send, emailing the employee an invitation email
Below is the Invitation Email that will automatically send to the employee:
After clicking “Complete Onboarding”, the employee will fill in their 6-step form.
To see what the form looks like, view the HR Onboarding Cleaners Guide.
HR Onboarding Guide
After an employee saves or submits their form, their name and details will appear in HR Onboarding. If the “Submitted Date” is blank, then the employee has not yet submitted the form, and has saved the form to complete later.
|Staff Type||Casual, PartTime or FullTime Employee|
|Vevo Expiry Date|
|Email Sent||The email address the invitation was sent to|
|Created Date||The date the onboarding staff was created|
|Submitted Date||The date the onboarding staff completed and submitted their form.
If the “Submitted Date” is blank, then the employee has not yet
|Start Date||The date the employee starts work|
In HR Onboarding, by clicking the icons, you can view the staff’s:
- Letter of Engagement
- Bank Details
- Edit the Staff’s Application
- Add the Staff’s Start Date
- Delete the onboarding user
|Click to see the staff’s application. This is view-only|
|Click to see the staff’s letter of engagement|
|Click to see the staff’s documents e.g. passport, police check, tax form, super form|
|Click to view the staff’s bank details including the account name, BSB and account number|
|Click to edit the staff’s application|
|Click to add the staff’s start date|
|Use to delete the onboarding user|
HR Onboarding – Adding an Employee’s Start Date
Once a new staff member has been onboarded, rostered and has commenced their first shift, the CSM must perform the following in SKGenius to ensure the cleaner is set up and paid.
- Click the Calendar icon
- Check if the auto-filled name and email is correct
- Select the start date from the calendar that pops up, or type the start date