HR Onboarding Admin Guide

HR Onboarding allows you to record new employee information.

Inviting an employee in SKGenius will send them an email with a link to a 6-step form. Once the employee saves their form, their details will automatically show in HR Onboarding.

These details include:

• Personal Details
• Documents
• Bank Details
• Medical Information

When the onboarding user has been created in HR Onboarding you must add the employee’s start date in SKGenius to indicate the employee’s commencement date.

A copy of the employee’s application can be viewed in HR Onboarding.

Inviting a new employee

1. Log in to SKGenius
2. Select HR from the menu on the left, then Onboarding
3. Click the Invite button on the top right to invite staff for onboarding
4. Enter the employee’s details
5. Click Send, emailing the employee an invitation email

 

 

 

 

 

Below is the Invitation Email that will automatically send to the employee:

 

 

After clicking “Complete Onboarding”, the employee will fill in their 6-step form.

To see what the form looks like, view the HR Onboarding Cleaners Guide.

 

HR Onboarding Guide

After an employee saves or submits their form, their name and details will appear in HR Onboarding. If the “Submitted Date” is blank, then the employee has not yet submitted the form, and has saved the form to complete later.

 

 

Headings Explanation

Headings	Explanation
First Name
Last Name
Staff Type	Casual, PartTime or FullTime Employee
Suburb
State
Vevo Expiry Date
Email Sent	The email address the invitation was sent to
Created Date	The date the onboarding staff was created
Submitted Date	The date the onboarding staff completed and submitted their form. If the “Submitted Date” is blank, then the employee has not yet submitted the form, and has saved the form to complete later.
Start Date	The date the employee starts work

 

Icons

In HR Onboarding, by clicking the icons, you can view the staff’s:

• Application
• Letter of Engagement
• Documents
• Bank Details
• Edit the Staff’s Application
• Add the Staff’s Start Date
• Delete the onboarding user

Icons Explanation

Icons	Explanation
	Click to see the staff’s application. This is view-only
	Click to see the staff’s letter of engagement
	Click to see the staff’s documents e.g. passport, police check, tax form, super form
	Click to view the staff’s bank details including the account name, BSB and account number
	Click to edit the staff’s application
	Click to add the staff’s start date
	Use to delete the onboarding user

 

HR Onboarding – Adding an Employee’s Start Date

Once a new staff member has been onboarded, rostered and has commenced their first shift, the CSM must perform the following in SKGenius to ensure the cleaner is set up and paid.

1. Click the Calendar icon
2. Check if the auto-filled name and email is correct
3. Select the start date from the calendar that pops up, or type the start date